Province
City/Region
Positions
Posted
Support Assistant (Administrative/Clerical)
Date Posted Nov 09, 2018
Position Support Assistant
Job Availability Full Time
Time Availability Days
Wage/Salary $18.00 / HOUR

Requirements

Experience performing various clerical support duties, some of which must relate to the actual job duties.
•Experience in using computerized software programs which include MS Office (i.e. Word, Excel, PowerPoint, Access) and experience with layout and formatting procedures for text, tables, and spreadsheets and mail merging.
•Experience in working with and the management of electronic and hard copy confidential data including the set up and maintenance of paper and computer file systems.
•Experience in preparing detailed correspondence, summaries, reports, statements and documentation requiring the interpretation and application of a wide range of administrative practices.
•Experience providing customer service and responding to inquiries.
•Knowledge of standard office practices and procedures.
•Excellent keyboarding, proof reading and data entry skills with emphasis on accuracy.

Responsibilities

•Operates office equipment and computers utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Access, etc.)
•Prepares presentation materials, forms, letters, etc. utilizing layout, formatting and keyboarding skills using computer
•Responds to inquiries made in person, by telephone or in writing
•Performs database searches to input, retrieve and report information. Collects, processes and presents data. Extract pertinent information from manual or computerized file for various summaries and reports and inputs data into a computerized database. Compiles statistics (using a calculator or PC). Determines and correct errors
•Maintains manual and computerized filling and retrieval systems for records/documents, including file correspondence, records, reports, inventory data and manuals
•Collects, sorts, date stamps, distributes, prepares and processes forms and documents, including mail, fax, statements, invoices, reports, vouchers, cheque requisitions, cash, and receipts
•Receives documents/applications, invoices/monies from the public or other levels of government and ensures accuracy and completeness. Issues/completes receipts/documentation. Receives balances and records payments and completes receipts
•Coordinates meeting room bookings and special requirements for meetings. Attends meetings, takes and transcribes minutes as required
•Prepares purchase requisitions and performs associated follow up including monitoring of contract balances, commitment levels and status of documents in accordance with divisional processes
•Directs and/or guides and/or checks work of other staff
•Monitors, orders and maintains supplies/resource materials for unit or other locations
•Performs other related duties as assigned

Job Description

Our client is looking for a support assistant to add to their team.

•Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing, and ability to develop solid professional internal and external work relationships with various levels of staff within the City, other organizations and the public. Ability to write in a clear, concise and legible manner.
•Good organizational skills with the ability to multitask and work in a high pressure, high volume team oriented environment with minimal supervision, working independently and cooperatively with other members of the staff.
•Ability to identify and analyze problems with inefficiencies and develop effective solutions and solve problems.
•Proven ability to handle confidential and sensitive information with discretion
•Post Secondary Diploma – 2-4 Years’ Experience as Administrative Assistant
•Monday to Friday - 7:30 am to 5:30 pm
•Report to Purchasing Manager
•Knowledge of Outlook, Word and Excels
•Process purchase orders and place orders for standard inventory items and supplies.
•Maintain Purchase Order Log and Inventory Spread Sheets
•Follow up on all orders including verification of deliveries, communication of discrepancies and late shipments.
•Work with vendors to ensure product availability, delivery scheduling and solve any issues
•Work closely with all departments, including Operations, Sales Manager, and Controller

We thank all applicants and advise that only those selected for further consideration will be contacted.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate As an applicant, it is your responsibility to ensure that you check your email regularly.

Job Location

Appleby at Harvester, Burlington
Hamilton/Halton/Burlington/Oakville, Ontario


Contact Info




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