Payroll Administrator / Staffing Coordinator
Date Posted Jan 08, 2021
Position Payroll Administrator / Staffing Coordinator
Job Availability Full Time
Time Availability Days
Wage/Salary $16.50 / HOUR


Payroll Experience
Recruiting and Staffing high volume
Data Entry experience
Office experience


Essential Duties and Responsibilities for Staffing/Recruiter:

Screen all applicants by performing an interview, evaluate place ability of candidates, and conduct reference checks
Call resumes for prescreening and invite them to apply in to register
Manage all incoming job orders by dispatching available candidates
Develop relationships and maintain ongoing communication with hiring managers and maintain rapport with all customers and candidates by verifying any and all concerns, complaints, and queries.
Assist in writing job ads and screening all resumes that are transmitted by fax/email appropriately
Assist temporary staff contacting our office with questions, concerns, issues, and payroll questions
Contacting temporary staff to confirm/cancel shifts daily
Reception relief and clerical duties such as sorting payroll, invoices and payroll prep when needed
Entering all data into the following databases, call in to work, Candidate Database, Dispatch, etc…
Provide reception relief and clerical duties such as; sorting and preparing payroll, and preparing invoices when needed
Assist in any Health and Safety issues
Assist all coworkers when needed
Essential Duties and Responsibilities for Payroll:

Ensuring consistent communication with clients and employees to obtain hours worked
Ensure all company databases are updated, including, ADP new starts, Candidate database, Job order database, deductions, advances, software programs & Request log and submit on a weekly basis
Enter all information on Excel Database spreadsheet weekly and ensure all formulas are entered correctly and that all payroll and billing information submitted are accurate.
Enter new customers and legends when new clients join our payroll
Payroll duties, including, inputting hours into payroll dispatch
Manage incoming job orders and entering all information accordingly
Creating new dispatch spreadsheets for new clients
Sorting all weekly payroll (cheques and direct deposit slips) accordingly
Addressing all payroll related inquires and/or questions from both temporary staff and clients
Checking all payroll hours submitted to ensure accuracy and indicate if needed to the client an discrepancies
Coordinate with all staffing coordinators to ensure that information on file is accurate and correct
Filing and clerical duties associated with office maintenance of employee records
Any additional job functions under the direction of the management team

Job Description

Staffing Coordinator/recruiting functions are to coordinate and place appropriate employees with customers needs, screen and interview all applicants, investigate problems and complaints, record and enter data, aid in recruiting ads and performing clerical duties as needed. Senior Staffing specialist is also responsible in the training of any new staff.

Payroll Function involves all aspects of customer support, workforce support, human resources, health & safety, and overall functions of the weekly payroll. The job consists of customer service (external & internal), maintaining confidentiality and prioritizing workloads to meet deadlines. The position is to provide all necessary information to produce weekly payroll and aid in all aspects of running the day to day functions of the branch office.

Job Types: Full-time, Permanent
Salary: $16.50-$17.50 per hour

Job Location

Toronto/Mississauga/Brampton-GTA, Ontario

Contact Info

Universal Staffing - Brampton
350 Rutherford Rd, Plaza 1, Unit 4
Brampton, ON
L6W 3M2

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